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What are educational records?
Information recorded in any form that is directly related to a student and maintained by the college and by those acting on behalf of the college is an educational record and protected under FERPA. This information includes personal/demographic data, enrollment records, grades, schedules, and petitions. The medium in which the information exists does not have bearing on the information’s status as an educational record; record storage media can include a document in the admissions office (once a student enrolls), a computer printout, a class list, or a computer display.
Examples of information that are NOT included in the definition of educational record include:
What is the right to inspect and review?
Florida SouthWestern State College must grant a student’s request to review his or her educational record within 45 days after the request is received by the Registrar’s Office.
What is prior written consent?
A student’s written consent to release protected information is a signed and dated document that defines the records to be disclosed, the purpose of the disclosure, and the identity of the person to whom records will be disclosed.
Can I discuss a student’s academic performance?
A student’s academic performance is part of his or her record. Without prior written consent, discussing academic performance with anyone other than the student is a violation of FERPA.
When is written consent from the student not required to disclose protected information?
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (The following is not an exhaustive list of exceptions):