Site Search

Results

Foreign Nationals/Non-Resident Aliens

The reporting and withholding rules for payments to Non Resident Aliens (NRAs) differ significantly from those payments made to US Citizens or Resident Aliens.All new hires who are non U.S. citizens are required to complete the "Foreign National Information Form". Copies of the employee’s Social Security card, Passport, I-94, I-20 and/or IAP66 forms must also be attached to the completed form and submitted to payroll before any payroll payment can be made to the employee. ** Foreign National Information Form (PDF) **After the Foreign National Information Form has been reviewed by payroll, the employee will be notified whether or not they are classified as a resident alien or a nonresident alien for tax purposes only.If a tax treaty exists between your home country and the United States, you can elect to use this tax treaty each year you are employed with FSW. If you elect the available tax treaty, IRS Form 8233 must be completed in its entirety and submitted to payroll along with a signed written statement of citizenship. These forms will be sent by payroll to the IRS for approval. ** IRS Instructions for Form 8233 (PDF) | IRS Form 8233 (PDF) **If an employee is considered a nonresident alien, they cannot claim "EXEMPT" on their W-4 form. A non-resident alien must claim "single" regardless of actual marital status and only one (1) exemption allowance is permitted. If it is found that the employee’s tax exemptions are not in compliance, a new W-4 form will need to be completed.Florida Southwestern State College will report wages paid to a nonresident which are exempt under a tax treaty on IRS Form 1042-S. Any additional wages over and above the exempt amount are reported on Form W-2. Employees who are not eligible for a tax treaty or do not elect to use an available tax treaty will receive Form W-2 only. These forms will be sent to the employee’s home address we have on file. If the employee elects to receive their W-2 electronically, they will only receive Form 1042-S in the mail. The W-2 can be printed by the employee on the FSW Portal.

FERPA Frequently Asked Questions

What are educational records?Information recorded in any form that is directly related to a student and maintained by the college and by those acting on behalf of the college is an educational record and protected under FERPA. This information includes personal/demographic data, enrollment records, grades, schedules, and petitions. The medium in which the information exists does not have bearing on the information's status as an educational record; record storage media can include a document in the admissions office (once a student enrolls), a computer printout, a class list, or a computer display.Examples of information that are NOT included in the definition of educational record include:Records that are kept in the sole possession of the maker, are used only as personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record.Records of the law enforcement unit of an educational agency or institution.Records relating to an individual who is employed by an educational agency or institution thatAre made and maintained in the normal course of business;Related exclusively to the individual in that individual's capacity as an employee;Are not available for use for any other purposeRecords on a student who is 18 years of age or older, or is attending an institution of postsecondary education, that are:Made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional capacity or assisting in a paraprofessional capacity;Made, maintained, or used only in connection with treatment of the student;Disclosed only to individual providing treatment. For the purpose of this definition, treatment does not include remedial educational activities or activities that are part of the program of instruction at the agency or institutionRecords created or received by an educational agency or institution after an individual is no longer a student in attendance and that are not directly related to the individual's attendance as a student;Grades on peer-graded papers before they are collected and recorded by a teacher.What is the right to inspect and review?Florida SouthWestern State College must grant a student's request to review his or her educational record within 45 days after the request is received by the Registrar's Office.What is prior written consent?A student's written consent to release protected information is a signed and dated document that defines the records to be disclosed, the purpose of the disclosure, and the identity of the person to whom records will be disclosed.Can a professor or staff member discuss a student's academic performance?A student's academic performance is part of his or her record. Without prior written consent, discussing academic performance with anyone other than the student is a violation of FERPA.When is written consent from the student not required to disclose protected information?Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (The following is not an exhaustive list of exceptions):To school officials with a legitimate educational interestTo officials of other schools to which a student is transferringTo federal, state, and local authorities in connection with an audit or evaluation of state or federally supported educational programsAppropriate parties in connection with financial aid to a studentOrganizations conducting certain studies for or on behalf of the schoolTo comply with a judicial order or lawfully issued subpoenaAppropriate officials in cases of health and safety emergencies

Insurance Requirements

The following insurance requirements facilitate the execution of contracts by duly authorized officers of Florida SouthWestern State College. These requirements apply to all contracts entered into by Florida SouthWestern State College with contracting parties that supply goods and/or services such as, but not limited to, for profit, nonprofit, not for profit businesses and organizations, independent consultants, students, student organizations, other academic institutions, including research awards and sub-awards.The College requires that the insurance policies of all contracting parties be written on a primary basis and be non-contributory with any other insurance coverages. Contracting parties must use insurance companies authorized to do business in the State of Florida and values of coverage are to be in US currency, as shown in the insurance Matrix.The insurance shall cover the contracting party’s entire operation while under contract with the College and shall be valid throughout the effective period of the contract. The coverages and minimum limits required are the perceived risks associated with the activities of the contracting party, but in no way limits the liability of the contracting party.To ensure the College has additional insured status on the Contractor or Vendor’s policy, the following statement must be on the COI or an endorsement. “District Board of Trustees, Florida SouthWestern State College, Florida, its trustees, employees, officers, and volunteers are included as additional insured with respect to the required coverages.” The wording and address for the certificate holder should be as follows:District Board of Trustees, Florida SouthWestern State College, Florida, its trustees, employees, officers, and volunteers Attn: Risk Manager 8099 College Parkway Fort Myers, FL 33919Electronic certificate: COI@fsw.edu Please see the attached links for the College’s full scope and matrix of insurance coverage requirement for contracted parties by organization type, and thank you for doing business with Florida SouthWestern State College.Minimum Insurance Requirement Matrix for FSW Minimum Insurance Requirements

Strategic Risk Team

Mission Statement: The Strategic Risk Team supports a safe, secure, and healthy environment at Florida SouthWestern State College (FSW). By fostering a strong awareness of safety, security, and the College’s risk exposures, the Strategic Risk Team identifies risk exposures and safety and security concerns, develops solutions, and makes recommendations to appropriately address the concerns. Philosophy: Strategic risk assessments, which includes addressing campus safety and security as well as other risk exposures, is an ongoing cooperative effort of the Florida SouthWestern State College community. Purpose: 1. To identify safety concerns, which include physical hazards present on College premises as well as College operational processes that may result in injuries or security risks. 2. To analyze each risk in terms of physical hazards to College employees, students, vendors, and guests and in terms of liability exposure to the College. 3. To evaluate and prioritize each risk in an annual work plan 4. To develop and execute reasonable solutions to treat or mitigate the risks according to the workplan 5. To monitor and review the effectiveness of the Team’s solutions. 6. To promote safety awareness among College employees and students. Operational Objectives: 1. The Strategic Risk Team will meet twice per term in the Fall and Spring. 2. The Team will develop an annual workplan to prioritize concerns it intends to address. 3. The Team will work collaboratively with College departments. 4. The Team will promote best practices and may recommend safety training. 5. The Team may advise faculty, staff, and students on how to report safety concerns. 6. The Team will review campus safety procedures and make recommendations. 7. The Team will record all meeting minutes.

Risk Management Best Practices

FSW Chemical Hygiene Plan (PDF)Accidents/IncidentsBlood Borne Pathogen Exposure (PDF)Carbon Monoxide Poisoning From Small Gasoline Engines (PDF)Comfort Tips for the Office (PDF)Computer Laptop Security (PDF)Controlling Electrical Hazards (PDF)Electrical Safety (PDF)Fire and Emergency Safety (PDF)Forklift Safety (PDF)Golf Cart Safety (PDF)Hand and Power Tool Safety (PDF)ICE Program (PDF)Ladder Safety (PDF)Landscape Maintenance Hazards (PDF)Lightning Protection on Campus (PDF)Office Safety (PDF)Parking Lot Safety (PDF)Parking Lot What is the Risk (PDF)Preventing Slip and Fall (PDF)Proper Lifting (PDF)Recognizing Potential Hazards (PDF)Safe Driving (PDF)Staff Injuries (PDF)Stair Accidents (PDF)The Shocking Truth (PDF)Where are Slip Fall and Conditions (PDF)

6Hx6 2.16 - Unmanned Aircraft System (Drone) Operations

District Board of Trustees Policy - 6Hx6 2.16 - Unmanned Aircraft System (Drone) Operations was approved to facilitate the safe operational and educational use of drones on Florida SouthWestern State College campuses. Drones have become a valuable educational and business tool. This policy establishes the administrative and operational requirements necessary to ensure all unmanned aircraft systems operated on FSW Property or used in connection with FSW business comply with federal, state, and local laws, and Federal Aviation Administration (“FAA”) rules and regulations. To view the full District Board of Trustees Policy - 6Hx6 2.16 - Unmanned Aircraft System (Drone) Operations, please click HERE.Drone operations on all Florida SouthWestern State College campuses requires departmental and Risk Management authorization through a workflow process.UAS (Drone) Intake and Usage Approval

Forms

RM-001 Photo Release Form (PDF)RM-002 Off Campus Waiver Collegiate High School - all-purpose 9.19.23RM-003 Off Campus Lodging Waiver Collegiate High School - all-purpose 9.19.2023 (002)RM-004 Agreement Between Owner and General Contractor template (final) - 9.25.2023RM-005 General Waiver and Release of LiabilityRM-006 VEHICLE ACCIDENT INFORMATION FORM - 11(1).7.2023RM-007 Driver AgreementRM-008 Off Campus WaiverRM-009 FSW Workforce Education Travel Abroad AgreementRM-010 If you are in An Accident RM-011 General Liability FormRM-012 Human Traffic AffidavitRM-013 Higher Education Institution Contract AddendumRM-014 Activity Waiver and Emergency Form (minor camps)BO-075 Employee Space Reservation - Supplemental Fillable Form (PDF)

Public Notices

Florida SouthWestern State College announces public meetings to which all persons are invited. In accordance with the Sunshine Law, the public is invited to listen and observe the Committee Meetings. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the college at least 24 hours before the meeting by contacting Human Resources. Public Meetings ‹ First<115116117118119120121>Last › Category: Interviews Position Title: Classroom Teacher, Social Studies Recruitment Number: 17-041 Date/Time: Thursday, 4/27/17, 8:00am Location: Lee Campus, Room T-100 Category: Interviews Position Title: School of Business & Technology, Dean Recruitment Number: 16-123 Date/Time: Wednesday, 4/26/17, 7:00pm Location: Lee Campus, Room U-202D Category: Interviews Position Title: Student Success Advisor II Recruitment Number: 17-036 Date/Time: Monday, 4/24/17, 9:00am Location: Lee Campus, Room U-202B Category: Interviews Position Title: School of Business & Technology, Dean Recruitment Number: 16-123 Date/Time: Monday, 4/24/17, 9:00am Location: Lee Campus, Room U-202D Category: Screening Committee Meeting Position Title: Dean, School of Arts, Humanities, Social Sciences Recruitment Number: 16-173 Date/Time: Monday, 4/24/17, 12:30pm Location: Lee Campus, Room I-228Charlotte Campus, Room J-118Collier Campus, Room M-120AHendry Glades Center, Room A-114 Category: Screening Committee Meeting Position Title: Classroom Teacher, Social Studies Recruitment Number: 17-041 Date/Time: Monday, 4/24/17, 2:45pm Location: Lee Campus, Room T-100 Category: Contract Negotiations - FSW Faculty Federation Union Date/Time: Monday, 4/24/17, 2:00pm Location: Lee Campus, Room I-223 Category: Screening Committee Meeting Position Title: Student Success Advisor II Recruitment Number: 17-036 Date/Time: Monday, 4/24/17, 9:00am Location: Lee Campus, Room U-202B Category: Interviews Position Title: Student Success Advisor II Recruitment Number: 17-036 Date/Time: Friday, 4/21/17, 10:00am Location: Lee Campus, Room U-202B Category: Interviews Position Title: Dean, School of Arts, Humanities, and Social Sciences Recruitment Number: 16-173 Date/Time: Friday, 4/21/17, 2:00pm Location: Lee Campus, Room U-102Charlotte Campus, Room O-117Collier Campus, Room M-120AHendry Glades Center, Room A-114 ‹ First<115116117118119120121>Last ›

Dean's List

Fall 2024 Dean's List View Current A-E F-L M-R S-Z Archive Fall 2025 Dean's ListSpring 2025 Dean's ListFall 2024 Dean's List

Dean's List

Spring 2025 Dean's List View Current A-E F-L M-R S-Z Archive Fall 2025 Dean's ListSpring 2025 Dean's ListFall 2024 Dean's List

Dean's List

Fall 2025 Dean's List View Current A-E F-L M-R S-Z Archive Fall 2025 Dean's ListSpring 2025 Dean's ListFall 2024 Dean's List

Insurance Benefits

Florida SouthWestern State College offers eligible employees the opportunity to enroll in an amazing benefits package offered through the Division of State Group Insurance. You will receive your username/password directly from the People First Service Center. You may contact the People First Service Center directly by dialing 866-663-4735.2025 Benefits GuideBenefits Guide(PDF)For New Hires:If you are a newly-hired eligible employee, you have 60 days from the date you were hired to enroll in State Group Insurance benefits. If you do not enroll within 60 days of your hire date, you can only enroll during the next Open Enrollment period or if you experience an appropriate Qualifying Status Change. Choose your options carefully. Once you make your elections, you can only change them during the next Open Enrollment or if you have an appropriate Qualifying Status Change. Your coverage begins on the first day of the month after the month in which the state deducts a full months’ premium. Coverage always begins on the first day of a month. Your coverage ends on the last day of the month following the month you terminated employment. 2025 Health Insurance Plans2025 Health Insurance Rates2025 Health Insurance Plan Specific Information2025 Prescription Drug Coverage (Included in Health Insurance Coverage)Spouse Program (If both you and your spouse have access to State benefits, you’re both eligible to pay a reduced health insurance premium).2025 Dental Insurance Plans 2025 Vision Insurance Plan 2025 Life Insurance Plans 2025 Flex Spending, Dependent Care, and Health Savings Account Plans 2025 Accident, Cancer, Disability, Hospitalization and Intensive Care Plans Dependent Eligibility Requirements Required Notices

Public Notices

Florida SouthWestern State College announces public meetings to which all persons are invited. In accordance with the Sunshine Law, the public is invited to listen and observe the Committee Meetings. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the college at least 24 hours before the meeting by contacting Human Resources. Public Meetings ‹ First<304305306307308309310>Last › Category: Screening Committee Meeting Position Title: Financial Aid Assistant PT Recruitment Number: 13-070 Date/Time: Friday, 5/24/13, 10:00 AM Location: Lee Campus, Room S262D Category: Interviews Position Title: Edison Collegiate High School - Charlotte Spanish Teacher Recruitment Number: 13-072 Date/Time: Friday, 5/24/13, 2:00 PM Location: Charlotte Campus, Room K - 103 Category: Interviews Position Title: Special Assistant to the Vice President, Student Affairs Recruitment Number: 13-076 Date/Time: Thursday, 5/23/13, 9:00 AM Location: Lee Campus, Room I-215 Category: Interviews Position Title: Adaptive Services Specialist/Interpreter Recruitment Number: 13-065 Date/Time: Thursday, 5/23/13, 9:00 AM Location: Lee Campus, Room S262 Category: Interviews Position Title: Edison Collegiate High School - Charlotte Spanish Teacher Recruitment Number: 13-072 Date/Time: Wednesday, 5/22/13, 2:00 PM Location: Charlotte Campus, Room K - 103 Category: Interviews Position Title: Accounts Receivable Specialist Recruitment Number: 13-080 Date/Time: Wednesday, 5/22/13, 1:00 PM Location: Lee Campus, Room O-105 Category: Screening Committee Meeting Position Title: Instructional Assistant--Math Center (PT) Recruitment Number: 13-081 Date/Time: Wednesday, 5/22/13, 2:00 PM Location: Lee Campus, Room H-203 Category: Interviews Position Title: Special Assistant to the Vice President, Student Affairs Recruitment Number: 13-076 Date/Time: Tuesday, 5/21/13, 9:00 AM Location: Lee Campus, Room I-215 Category: Interviews Position Title: Associate Dean, Student Affairs Recruitment Number: 13-045 Date/Time: Monday, 5/20/13, 11:00 AM Location: Lee Campus, Room U-202 Category: Interviews Position Title: Associate Dean, Student Affairs Recruitment Number: 13-045 Date/Time: Monday, 5/20/13, 12:00 PM Location: Lee Campus, Room U-202 ‹ First<304305306307308309310>Last ›

Retirement Benefits

Retirement Resources For YouNewsletters, webcasts, etc...Using FRS to Plan for Your RetirementNearing Retirement in the FRSCash & Debt Management: Smart SpendingEstate Planning: Caring for your Loved OnesPension Plan BulletinsReemployment After Retirement Table (PDF)Second Election Information (PDF)Beneficiary Form for FRS Investment Plan (PDF)Beneficiary Form for FRS Pension Plan (PDF)Florida Retirement System (FRS)The FRS is an employee and employer contributory retirement plan. The rules surrounding FRS including the contribution rates are determined by the Florida Legislature and are reviewed yearly. One of the requirements of the State is that full time and part time regular employees must participate in the FRS. Additional information regarding FRS can be viewed at www.myfrs.com.Employees contribute 3% of their gross monthly salary on a pre-tax basis. The employer also contributes an amount equal to the gross monthly salary multiplied by the corresponding employer rate. Employee contributions are vested immediately and the employer contributions have a vesting period. The vesting period may vary depending on what plan you enroll in and when you enrolled.The FRS offers two types of retirement plans to its members: pension plan and investment plan. Click here to compare both FRS plans.FRS Pension Plan - is a defined benefit plan designed for long term service employees. Vesting requirements vary depending on when you enrolled in the plan. Investments are directed by the State and it is not portable if you should leave FRS employment. At retirement, the pension plan pays a guaranteed lifetime monthly benefit based on a formula using age at retirement, years of FRS service and Average Final Compensation.FRS Investment Plan - is a defined contribution plan designed for a more mobile workforce. It carries a one year vesting requirement, contributions are self directed and funds are portable if you should leave FRS employment. Employees must initially elect to take the investment plan within the first eight months of the date of hire. This is the default plan if you do not make an election.FRS EnrollmentFull time and part time regular employees are automatically enrolled in the FRS Investment Plan upon new hire. If employees wish to enroll in the FRS Pension Plan, they must elect to do so within the 8 months following their month of hire by 4:00 p.m. EST on the last business day of the month. FRS elections are made online.State Community College System Optional Retirement Plan (CCORP)The CCORP is a defined contribution plan in which both eligible employees and employers contribute. Administrators, Faculty and High School Teachers are eligible to participate in the CCORP. Eligible employees must enroll within 90 days from the date of their appointment or they will automatically be enrolled in the Florida Retirement System (FRS) Pension Plan.CCORP enrollment is complete when a contract has been issued by a CCORP provider company and when the proper State of Florida enrollment forms have been submitted to the Division of Retirement. Participants must withdraw from the FRS in order to participate in the CCORP.Participants who enroll in the CCORP are immediately vested in both the employee and employer contributions. Contributions are self directed and funds are portable should you separate from the College.CCORP EnrollmentPlease contact us at benefits@fsw.edu. A participant is required to establish a contract with one of the annuity providers listed below before submitting an Optional Retirement Program Enrollment Form (OCC-1) to Benefits. A detailed list of authorized vendors is below.CCORP Authorized ProvidersVALIC Retirement - (800) 448-2542 - Use account number 05180 to setup your new CCORP account.John Donnelly - (941) 480-1280VOYA Financial - (855) 663-8692 - Use account number VFF015 to setup your new CCORP account.MetLife - (800) 763-2838 - Use account number 0829702 to setup your new CCORP account.TIAA - (800) 842-2252 - Use account number 102666 to setup your new CCORP account.Fidelity Investments - (800) 343-0860 - Use account number 72293 to setup your new CCORP account.Retirement OptionsDeferred Retirement Option Program (DROP)The DROP plan allows regular full-time and part-time employees who are enrolled in the Pension Plan to retire at normal retirement, and continue to work for up to an additional five years. Retirement distributions are placed into a DROP account until the DROP end date. For additional DROP information refer to Procedure 05-0604 of the College Operating Procedures.Health Insurance SubsidyThe Health Insurance Subsidy is only available to members of the Florida Retirement System. Retired members of FRS will receive a monthly benefit for the payment of health insurance premiums. The benefit amount equals $5.00 per month for each year of creditable service.Savings OptionsMeaningful Notice (PDF)403(B) & 457(B) Tax Sheltered Account Vendors